Faraway Operations Lead at Common sense + Rhythm

We’re in quest of 7 months maternity duvet, (March seventeenth 2025 – October sixteenth, 2025) for a proactive and detail-oriented Operations Lead to supervise the graceful functioning of our corporation operations. This faraway place is integral to making sure our group stays aligned and environment friendly around the more than a few initiatives and time zones we paintings throughout.

Undertaking Scheduling and Making plans

• Set up undertaking schedules, making sure alignment with agreed timelines and deliverables.
• Observe and prepare incoming undertaking requests from potential purchasers.
• Draft, overview, and finalize shopper contracts and agreements.
• Act as a liaison between purchasers and inside groups, making sure transparent conversation and expectancies, the place required.

Government Assistant (EA) function

• Oversight of the calendar and scheduling for the corporate founders, together with conferences, occasions, and time limits.
• Arrange and prioritize electronic mail, making sure well timed responses and follow-ups.
• Agenda, prepare, and take mins for weekly corporation making plans assembly, making sure actionable follow-ups are tracked and communicated.
• Coordinate shuttle preparations, together with reserving flights and lodging, as required.
• Maintain confidential knowledge with discretion and professionalism.

Payroll Management

• Oversee US payroll processes and compliance.
• Set up Employer of Document (EOR) relationships and direct invoicing for person contractors.
• Make sure that well timed and correct bills to group contributors and contractors.

Finance Control

• Maintain all outgoing shopper invoicing, and make sure well timed bills.
• Observe and organize company-wide budget, together with budgets, bills, and invoicing.
• Co-ordinate incessantly with the corporate accountant to make sure correct monetary reporting and compliance.
• Observe and forecast monetary efficiency to reinforce decision-making and worth making plans.
• Set up compliance-related forms and ad-hoc monetary requests from the group.

Recruitment and Onboarding

• Give a boost to recruitment efforts for brand new hires and contractors, making sure alignment with corporation wishes and tradition.
• Oversee onboarding and offboarding processes to make sure clean transitions for workforce and contractors.
• Handle up-to-date worker and contractor information.

Human Sources (HR)

• Increase and handle HR insurance policies, making sure compliance with acceptable regulations and easiest practices.
• Observe and organize all group go away, together with holiday, in poor health days, and different time-off requests.
• Supply HR reinforce and act as as the primary level of name/useful resource for all group contributors.

Group Tradition and Engagement

• Arrange team-building actions, together with digital Satisfied Hours, visitor audio system and different occasions, as required.
• Chargeable for organizing the yearly group travel (takes position throughout Thanksgiving in November), together with: researching and budgeting places, flights and inns for the group, discovering and reserving eating places and orgainzing the agenda/reserving actions.
• Coordinate considerate gestures similar to birthday items or acknowledgments for particular events.
• Foster a favorable and inclusive corporation tradition, supporting group morale and collaboration.

Social Media and Communications

• Plan and oversee the advent of quarterly newsletters to percentage corporation updates and highlights.
• Increase and handle an ad-hoc social media agenda throughout Instagram, LinkedIn, and X (Twitter).

Particular Tasks

• You’ll be able to tackle a mixture of one-off initiatives and ongoing enhancements, recognizing tactics to make our industry paintings higher.
• Those duties may contact on undertaking control, intensive researching, writing/enhancing, triaging knowledge, and making sure motion is taken.

{Qualifications} and Talents

• Confirmed revel in in operations, undertaking control, or a linked box.
• Sturdy organizational and multitasking talents with outstanding consideration to element.
• Superb conversation talents, each written and verbal.
• Skillability in monetary control, payroll programs, and HR gear.
• Familiarity with social media platforms and content material making plans.
• Skill to foster certain group dynamics and handle a collaborative faraway paintings tradition.
• Self-motivated and ready to paintings independently in a faraway setting.
• The remit of this function isn’t guided via obviously deinfed processes, proactivity is vital.   

• We’re providing $40 consistent with hour. 
• Versatile operating hours and completely faraway paintings setting (to notice, it is a contractor function). 
• We’re open to decreasing the responsiblities to suit the function right into a shorter paintings week (20-40 hours), depending on candidates revel in.
• A supportive, inclusive group tradition that values creativity and innovation.
• Paid time without work and vacation advantages, pro-rated to the period of time period of the Maternity contract introduced.