Faraway Govt Assistant (UK simplest, absolutely far flung) at Ellipsis®

It is important to be both UK-based or have the appropriate to paintings in the United Kingdom for this function. This function and the entire enterprise are absolutely far flung.

As our Govt Assistant, you’ll be able to construct the programs that offer protection to targeted paintings in our fast-growing far flung group. Luck method dealing with the consistent waft of knowledge and operations so our Managing Director can be aware of strategic priorities. Your superb toughen will make this imaginable.

We are searching for somebody who unearths pride in superb toughen. You can remedy the attention-grabbing puzzles that stay a far flung enterprise working easily. You can take care of our core operations whilst recognizing techniques to sort things. Your cautious consideration to finance, group coordination, and assembly control will lend a hand the entire group prevail.

We’re disbursed the world over, however our core collaboration hours are GMT/UTC-based. We ceaselessly catch up with colleagues for group meetups and meetings.

This place may also be damaged down as follows:

• 50% process-driven corporate admin / MD admin
• 30% reactive paintings and particular tasks
• 20% conferences – preparation, attendance, follow-up

Finance, HR, and corporate operations admin – you’ll be able to personal those spaces and the related processes, taking this over from the MD and protective the time it frees up:

• Set up day by day monetary duties, together with expense processing (bookkeeping), drafting of batch bills, bill assortment, and keeping up correct information.
• Maintain consumer invoicing, and make sure well timed bills (each incoming and outgoing).
• Coordinate with exterior accountants for correct monetary reporting and payroll/pension management.
• Set up compliance-related bureaucracy and ad-hoc monetary requests from the group.
• Enhance with new hires; submit activity descriptions to our Applicant Monitoring Instrument and activity forums, and take care of preliminary screening of applicants prior to passing over to the Hiring Supervisor.

Conferences – conferences form how data flows thru our enterprise internally and externally. You can make sure that the MD and group are ready to make use of them as engines of readability and motion:

• Get ready for conferences, together with making sure agendas and interior notes are ready. Your objective is to verify we utilise our assembly time maximum successfully and are in a position to position our easiest ft ahead.
• Attend conferences and take mins, or pay attention to recordings of conferences and take mins. You will have to be extraordinarily ok with crafting correct, efficient, and helpful mins.
• Triage subsequent movements coming up from conferences, together with assigning or drafting follow-up emails or duties.

Gross sales and advertising admin – we wish to transfer temporarily when enquiries are available in, to protected new enterprise. You can each proactively take care of portions of this, and lend a hand us construct higher processes:

• Draft contracts and recommendations for purchasers. Those are all templated however want cautious consideration to element to verify main points are up-to-date for the buyer. As soon as we now have a “sure” from a shopper those are ceaselessly time-sensitive, so running temporarily and appropriately is vital.
• Draft gross sales emails, basically as follow-ups from the MD or Head of Partnerships’ conferences.
• You’ll be anticipated to take the initiative. For instance, we would possibly inform a shopper on a decision we’ll draft a quote. You’ll wish to draft the quote in accordance with pricing you’ve discovered for an identical earlier tasks, for the MD to check.
• Be certain that all follow-ups are delivered in a well timed approach, roping in stakeholders if and the place essential and taking the accountability for supply.

Emails – e mail is one among our greatest assets of context-switching and interrupted center of attention. You can lend a hand construct higher patterns for managing this waft of knowledge:

• Lend a hand the Managing Director with keeping up an organised and environment friendly inbox, together with drafting replies or responding without delay on his behalf now and then
• Successfully triage emails, perceive imaginable lessons of motion, and provide data to the MD in some way that we could him temporarily supply a batch of responses that unblock you 
• Construct templates and programs for dealing with routine e mail patterns, growing extra predictable reaction flows and lowering the cognitive load of continuing triage

Trip – coordinating group connection in a far flung enterprise calls for each tactical ability and strategic pondering. From retreats that deliver our complete group in combination thru to Management convention journeys that construct our trade presence, you’ll be able to take care of the logistics that create seamless reports:

• You’ll be liable for establishing our (normally twice-a-year) corporate meet-ups, together with researching and budgeting places, reserving flights and resorts for 20+ other people, discovering and reserving eating places, assembly rooms, and actions.
• You’ll wish to combine efficient analysis talents with organisation. What’s the most productive compromise for a resort, between the price of 20+ rooms, shuttle time from our assembly area, and the will for a relaxed keep? How can we get from the resort to dinner if it’s raining? The place can we discover a native photographer? Are there sufficient eating places that meet everybody’s nutritional necessities? Those are all questions you’ll wish to proactively maintain to verify we now have a productive  and clean commute.
• On a smaller scale: contributors of the Management group shuttle a few instances a 12 months for meetings. Those are ceaselessly multi-city journeys requiring tight coordination. You’ll be liable for (remotely) aiding them with shuttle, resorts, and consumer dinners/items.

Particular tasks – nice Govt Assistants wait for wishes and construct programs that stick. You can tackle a mixture of one-off tasks and ongoing enhancements, recognizing techniques to make our enterprise paintings higher:

• Lend a hand the MD with duties day by day. The remit of this function isn’t “stick to this obviously outlined task each time”, however “take this most commonly completed challenge and determine the way to proactively take it to final touch”. Those duties would possibly contact challenge control, writing/enhancing, triaging data, and making sure motion is taken. Some examples:
• We’re at the pathway to turning into a B Company and this calls for a large number of bureaucracy. You can take care of a large number of the paintings to take us in step with B Corp requirements. This will likely contain a large number of challenge control, coordinating new insurance policies, delegating duties and follow-up to verify tasks are achieved on-time and effectively.
• Put in combination the corporate per thirty days publication from content material supplied by means of the MD or Technique group: load into our e mail device + WordPress and agenda, draft and agenda social media posts (together with Idea Management taste LinkedIn content material) in accordance with the publication (this calls for working out which portions of the content material paintings as standalone items, liaising with our Graphic Fashion designer to get belongings), and agenda content material throughout corporate and private LinkedIns.

Ellipsis is an absolutely far flung corporate with group contributors around the globe. We perform a beneficiant flexitime coverage and once-a-month we run a 4 day week! Whilst this function in most cases follows same old UK enterprise hours (9-5.30pm), some flexibility is needed to toughen occasional overdue conferences. A few times per week, you might wish to lend a hand with conferences scheduled between 4-6.30pm UK time to deal with purchasers in California. This will likely contain making ready for, attending, and following up on those conferences. Break day in lieu shall be supplied for any hours labored out of doors of standard enterprise hours.

This can be a business-focused function and the overpowering accountability is with the enterprise. You can be on occasion requested to care for non-public admin for the MD.

You are at your easiest making issues run easily at the back of the scenes. Your consideration to element is helping catch small problems prior to they develop into issues, and you’re taking delight in expecting what is wanted subsequent.

Some necessities for this function:

• Sharp eye for element, particularly with written English
• Enjoy making improvements to how issues paintings (in any context)
• Robust writing and enhancing talents
• Convenience running remotely and managing your personal time
• Self belief with virtual gear like Google Workspace and challenge control device
• Skill to paintings UK hours with flexibility for infrequent overdue conferences

We welcome applicants with conventional EA/PA backgrounds and people who’ve advanced those talents in different places. Extra vital is your knack for turning chaos into calm and development consider thru constant execution.

• This can be a full-time, 100% far flung function. Earn a living from home, or the seashore! You should have the appropriate to paintings in the United Kingdom for this function.
• Aggressive, full-time wage with pension, benchmarked to UK charges and in accordance with enjoy. The variability for this function is: £35k-£42k/12 months
• 28 days of paid vacation
• An extra 1 paid vacation day a 12 months with each and every 12 months of tenure, as much as a most of five further days
• 4-day paintings week, as soon as a month
• Truly versatile running, even though noting the assembly agenda necessities above
• Common group retreats (~2 in line with 12 months); closing used to be Edinburgh, in the past in Oxford, Madrid, and Budapest
• Enhanced maternity/paternity go away, and ill pay
• You’ll paintings for a sustainable, moral corporate: we’re aiming to develop into a B Corp by means of the top of 2025

It’s vital we discover the most productive candidate for this place, and our variety task will mirror this.

We’ll evaluation programs on a rolling foundation however interviews get started after the ultimate date. There’s thus no get advantages to speeding to use: we can bias closely in opposition to your utility’s solutions quite than your CV, and we’d love so that you can take your time.

We’re lucky to obtain a big quantity of programs. You’ll make your utility stand out by means of paying particular consideration to the principle duties of this function, and “the way to follow”. In the event you assume you’re a are compatible, or can be a are compatible – opt for it!

We keep in mind that that is as a lot you interviewing us, as the opposite direction spherical. All through the interview task, we’re extraordinarily satisfied to reply to your questions concerning the enterprise, running right here, and the way forward for the corporate.

The general degree of our hiring task is a paid check challenge, which shall be very similar to paintings it’s essential be expecting to do if you happen to have been employed. We’ll come up with per week to finish the challenge, however be expecting that you just’ll simplest want ~4 hours.

We do nice paintings for purchasers and are development a moral enterprise that we could everybody do their easiest paintings. In the event you assume it’s essential be the following individual to sign up for our group, please follow 🙂

While we like generation and sit down at the forefront of its adoption (we automate masses of hundreds of movements a month internally), we need to listen from you quite than from ChatGPT.